RHYTHM OF THE RANCH BAND BOOSTERS
RANCH HANDS

Interested in something else? There are chair and subcommittee roles ranging from Roadies and competition support to uniforms, chaperoning, communications, events, and more. If something interests you, we’d love your help, please reach out.

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EXECUTIVE BOARD

Executive board members oversee the Boosters organization, attend meetings, and vote on financial matters such as equipment purchases, trip budgets, events, and coach payments. Board members must be a parent or guardian of a student in the band program. Multiple people may hold the same position, but each position carries a single vote. Vice Presidents may also appoint committee chairs to help share responsibilities and achieve goals.

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While defined roles are important, the board aims to operate collaboratively, supporting one another as needed.

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In the absence of the President, Vice Presidents assume the role in order. For example, if both the President and 1st VP are unavailable, the 2nd VP will serve as acting President for that meeting or event. This ensures meetings continue as scheduled, provided quorum is met (a minimum of three executive board members present).

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• President:

  • Responsible for all reports to the state of California.

  • Appoints all chairpersons and is a member of all committees and subcommittees formed within the Boosters. 

  • May be responsible for other positions should those positions remain vacant and a need arises.

  • Resides over all meetings.  

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• 1st VP (Events): 

  • Responsible for the organization and promotion of all events held throughout the year and may form any subcommittees as needed.

  • Coordinate dates and discuss event requests with the Directors

  • Generating projected expenses and income for events

  • Direct oversight of major events or appointment of a committee head to do so. 

  • Communicate with other VP's and chairs as needed to ensure a cohesive event for volunteers, ticket sales, and so on. 

  • Typical events for the year include Parent Preview, Senior Night, Bandcoming, Winter Parade and Concert, Spring Concert, POPs, and Banquet.  Smaller events will fluctuate each year, and include events like bake sales, cookouts, potlucks, and so on. 

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• 2nd VP (Fundraising): 

  • Plan and execute all fundraising activities for the school year and may form any Fundraising related subcommittees needed.

  • Support a steady flow of much needed income for the Boosters to support the Band via student/ parent fundraisers and corporate sponsorship.

  • Coordinate with Directors to ensure that students are informed on any fundraisers driven by their participation, keep the Board updated on progress and help set goals throughout the year.

  • May also be responsible for physically collecting and reporting funds if needed. 

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• 3rd VP (Guard): 

  • Shall be responsible for all activities that involve Colorguard parents.

  • Work with instructors to ensure that all necessary equipment is available at tournaments, practices and other events. 

  • May help educate students on proper care and storage of guard equipment, hair and costuming. 

  • Maintain and organize all supplies needed for performance that pertain to hair and costume.

  • Work closely with chaperones to ensure that every event is chaperoned as needed. 

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• 4th VP (Drumline): 

  • Shall be responsible for all activities that involve Drumline parents.

  • Work with instructors to ensure that all necessary equipment is available at tournaments, practices and other events. 

  • May help educate students on proper care and storage of drumline equipment, hair and costuming. 

  • Maintain and organize all supplies needed for performance that pertain to hair, makeup and costume.

  • Work closely with chaperones to ensure that every event is chaperoned as needed. 

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• Treasurer: 

  • Responsible for the financial oversight of the Boosters. 

  • Reconciliation of student accounts.

  • Create the annual budget in collaboration with the Board.  

  • Work in tandem with the bookkeeper to ensure taxes are filed on time and accounts are accurately reconciled. 

  • Track expenses and income related to grants so that the President can accurately report to the state. 

  • Collect of funds from directors, students, other chairs or VP's and maintain the Band's ledger

  • Work with the auditor to ensure that regular semi-annual audits are performed on time.  ​

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• Secretary: 

  • Maintain, organize and disperse all written and recorded information that pertains to meetings making it available to all members as needed and permitted.  

  • Takes notes at meetings and will provide minutes. 

  • Ensure that information is properly stored with the intent that it remains accessible. 

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• Auditor: 

  • Work in tandem with the Treasurer to perform a semi-annual audit of all accounts to ensure their accuracy. 

  • Provide a financial report to the Board that outlines any discrepancies found and corrected at some time between June and October. 

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CHAIRPERSONS

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Chairpersons play a critical hands-on role, providing insight and updates that help the executive board ensure each area is properly supported. While they do not vote on executive matters, their input is essential in identifying the physical and financial needs of their focus areas.

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Chairpersons work closely with their corresponding Vice Presidents and other Chairpersons, and may appoint subcommittee leads as needed. New chair positions may be created at any time by the President. Roles may be shared by multiple individuals or assumed by an executive board member, and one person may hold multiple chair positions. 

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Tournament

• Organizes, promotes, ​and executes the RBV Premier Field Tournament in the Fall semester.

• Appoints and oversees any subcommittee heads needed to ensure a successful event.  

 

Chaperone 

• Ensure that all events requiring chaperones are chaperoned.

• Maintains contact lists and open communication with parents, the board, instructors and directors. 

• Chaperones ensure that students are supervised, and have access to food, water, and supplies as needed. 

• Help train incoming chaperones. 

 

Uniform

• Maintains and ensures that uniforms are accounted for, clean and in good repair.  

• Attend events that require uniforms to ensure that they are properly transported and available.

• Help educate students on proper uniform wear and care. 

• Provide information to the directors and executive board on any need for replacement or uniform related expense.   

 

Concessions 

• Organizes concessions for football games and tournaments that the Band holds.

• Coordinate concession volunteers, scheduling, training and 

• Will stay up to date on proper food handling requirements. 

• Generates and shops for all concession supplies

• Maintain an expense and income report

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Transportation/ Equipment Management "Roadies"

• Secure and return all required equipment and vehicles for performances. 

• Ensure proper loading and unloading procedures are followed

• Train incoming Roadies and maintain a roster of Roadies available for each performance.  

 

Publicity

• Manage communication and media relations for the program.

• Coordinate publicity efforts which can include contacting press and media outlets.

• Ensure proper approvals and photo releases are obtained before any publication publication. 

• Generate media for the band

 

Scrip

• Oversee any gift card sales that the Band might do through RaiseRight or another platform.

• Disperse physical cards as needed and report on income generated by that platform working in tandem with the VP of Fundraising.

 

Ranchwear

• Responsible for the organization, sale and promotion of band merchandise. 

• Create or oversee the creation of designs. 

• Coordinate selling opportunities at events where selling is permitted. 

• Maintain vendor records

• Maintain an expense and income report.  

 

Volunteer

• Recruite, coordinate, and track volunteers. 

• Maintain up-to-date member and volunteer records.

• Organizing job descriptions and shifts working with Chairs and VP's that need volunteers.

• Contacting members and alumni to fill positions.

• Work with directors for student volunteer sign ups. 

 

Webmaster

• Responsible for maintaining the RBV Band & Pageantry website and all related social media accounts.

• Ensure timely updates, monitoring of content, and coordinating with the Board, Band Director(s), and program staff to share information with students, parents, alumni, and the community.

 

Banquet

• Responsible for organizing and coordinating the annual end-of-year banquet.

• Manages all aspects of the event such as venue, food, decorations, ticket sales, setup, cleanup, and volunteer coordination.

• Shall ensure ticket sales cover event expenses.

• Collect senior photos for the year-end slideshow. 

 

Student & Parent Event Coordinator

• Arranges and organizes all events for students and parents.  This can include Parent Preview, Trunk or Treat, holiday parties, End-of-Marching-Season Band Social/Food Drive/Talent Show.

• Publicize, communicate, collect funds, preparing recognition items, organize volunteers, and coordinate food and logistics as needed.

 

Alumni

• Maintain records of Associate and Alumni members, including contact information.

• Coordinate with directors to arrange alumni events. 

 

Student Account

• Manage all student account activities.

• Record credits from contributions and fundraising efforts, invoicing accounts as needed, and preparing account statements for each student.

• Maintain accurate records of member information, including names, addresses, phone numbers, family details, and membership status, and shall work closely with the Treasurer to ensure proper account management.

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